Applications are invited from suitably qualified professionals to resource the position of Senior Director, Bank Governance Secretariat, Corporate Secretary's Division. Reporting to the Deputy Governor/General Counsel, the successful candidate will be responsible for:

1. Providing strategic management and leadership to the staff of the BGS to ensure the achievement of departmental objectives through the allocation of resources and the effective monitoring of employee performance.
2. Spearheading the formulation of departmental objectives and work programme in accordance with the strategic goals of the Bank.
3. Leading the process for the preparation of the annual budget of the Department and monitoring the post-budget approval process.

1. Guiding Committee chairs and members on their responsibilities under the rules and regulations to which they are subject and on how those responsibilities should be discharged.
2. Supporting committee chairs in ensuring they function efficiently and effectively by advising of the policies, precedents and requirements necessary to inform their decision-making.
3. Overseeing effective records and knowledge management practices are in place for effectively maintaining and safeguarding of official corporate records, the Bank’s policies, records and key decisions.
4. Building effective working relationships with all board members, offering impartial advice and acting in the best interests of the Bank.
5. Supporting effective governance of the Bank’s Boards, Statutory Committees, executive and senior management committees by:
   • Advising on the composition of the Committees;
   • Managing the appointments process of executive and non-executive members as required;
   • Arranging and managing the orientation and training for board,  statutory and executive committees;
   • Ensuring the annual review of Terms of Reference for sub-committees  of the Board as well as executive committees;
   • Managing the implementation of a rigorous annual Board, committee assessment and ensuring actions arising from the reviews are completed.
   • Executing the process for rotation of board memberships and managing registers; and
   • Managing the fit and proper processing for appointees to the Board of Directors and Statutory Committees as necessary.
6. Managing the receipt and administration of the Bank’s corporate donations in keeping with policy.
7. Managing the Bank’s Policy Governance Framework to ensure that the standards and principles for policy development, approval, review and maintenance are adhered to and ensuring proposed policies and actions conform to compliance requirements.
8. Supporting the Deputy Governor/General Counsel with the provision of research, advice and guidance to the Chairs of the Board, sub-committees of the Board and executive management committees and their members with regard to corporate governance and compliance matters.
9. Overseeing the effective coordination of preparatory process for meetings of the Board, Board Committees, statutory committees and executive management committees inclusive of, but not limited to:
   • Ensuring the presentation and/or submission of high-quality up-to-date information in advance of meetings
   • Ensuring the logistical arrangements for circulation of submissions, attendance of participations and other logistical support is at required standards.
   • Coordinating and overseeing the process for the recording, preparation, production and circulation of minutes.
   • Overseeing the preparation and dispatch of action items and summaries of decisions arrived at in meetings.
   • Pursue and manage follow up actions in keeping with Board and committee protocols and report to accordingly.
   • Overseeing the secure storage, maintenance and archiving of Minutes, papers presented and other records and documents relative to meetings of the Board and its committees, statutory committees, executive management committees as well as for select documents emanating from other Divisions/Departments in the Bank.
10. Overseeing custodial service for all records and documents generated within the Secretariat and for selected documents emanating from the Legal Department.
11. Reviewing, developing and providing advice on the institutional and corporate governance framework through which the Board of Directors and its sub-committees, statutory committees and the executive management committees should operate and consider and recommend any improvements or initiatives that could strengthen the governance framework of the Bank.
12. Performing any other duties consistent with the nature and the function of the job.

QUALIFICATION AND EXPERIENCE

• Postgraduate Degree in Management, Business Administration or an LLB degree; with eight (8) years’ relevant experience with at least five (5) years at the management level or as a Corporate Secretary.
• Corporate governance/corporate secretarial certification would be an asset.
• Certificate in risk and/or compliance management is a distinct asset.

SPECIFIC KNOWLEDGE AND SKILLS REQUIRED

• Excellent written and oral communication skills.
• Sound understanding of the laws, rules, compliance and procedures governing the functioning of the BOJ Board, statutory committees and executive management committees.
• Excellent planning, coordinating and interpersonal skills.
• Excellent analytical, problem solving and interpretative skills.
• Sound understanding of legal procedures, systems and general principles.
• Sound grasp of computer-based storage and retrieval applications.
• Excellent attention to detail.
• Corporate sensitivity and tact.
• Exhibits high levels of trustworthiness, confidentiality and overall integrity.

SPECIAL CONDITIONS ASSOCIATED WITH THE JOB

• Generally agreeable/modern working environment.
• Extended working hours to accommodate meetings.
• Extensive time spent on written and computer-based information.

Interested persons who meet the above requirements should complete the application form with cover letter and full resume no later than Thursday, 02 May 2024.